Organizers β print this page and hand a copy to each embassy worker so they have it at the desk for quick reference.
The Ruby Embassy
Welcome to the team! You're the friendly face helping attendees get their Ruby Passport set up. This sheet covers everything you need to know.
If the attendee doesn't have a Ruby Passport yet, hand them one from the stack. Everyone should get one.
Use the passport-scanner app on your phone to scan the QR code inside their passport. This registers their verified attendance at this event. Get the event name and access code from your conference organizer before the event starts.
Place the event stamp on the next available stamp page. Press firmly and evenly β one clean stamp.
Have the passport holder scan their own QR code with their phone camera. This links the passport to their profile on rubyevents.org.
Send them to the photo station to get their headshot taken β or help them print their photo and stick it on the passport's photo page.
Test this before the event starts to make sure it works on your phone.
When you scan it, the passport holder gets verified attendance at this event. Think of it as the official immigration stamp β digital proof they were here.
So they can register on rubyevents.org and get a profile there. The passport becomes the connection to that digital profile β their Ruby community identity.
Great! Just scan it, stamp it, and send them to get their photo if they don't have one yet. No need for a new passport.
First check your internet connection. If it's still not working, stamp the passport anyway and let Adrian know. The stamp is the most important part.
Let the organizer know immediately. In the meantime, you can still help existing passport holders get stamped and scanned.
If something isn't working or you run into a problem you can't solve, email Adrian.
adrian@adrian.comPut "Ruby Embassy β Urgent" in the subject line so it gets noticed quickly.